NOTICE IS HEREBY GIVEN, that an annual and special meeting (the Meeting) of members of the Lithuanian Community Association of Toronto (the Corporation) will be held at Lithuanian House, 1573 Bloor Street West, Toronto, Ontario M6P 1A6, on Thursday, April 21, 2022, at 6:30 PM (Toronto time), for the following purposes:
- To consider and, if thought fit, to pass a Borrowing By-Law: a Special Resolution approving and confirming a Borrowing By-Law concerning borrowing powers (attached as “Schedule A”);
- To receive the reports of the Corporation’s Board of Directors, Internal Audit Committee, and Independent Auditor, as well as to receive the Corporation’s audited financial statements for its fiscal year ended December 31, 2021. Copies of such financial statements and the Independent Auditor’s report will be available at the Corporation’s Office (1573 Bloor Street West, Toronto) by April 7, 2022, and at the Meeting;
- To appoint the auditors for the Corporation’s fiscal year ending December 31, 2022 and to authorize the directors to fix the remuneration of the Auditors. Chaplin & Co. are currently the Auditors of the Corporation and the Board of Directors is recommending that they be reappointed for the fiscal year ending December 31, 2022;
- To elect five (5) directors and one (1) Internal Audit Committee member;
- To transact such other business as may properly be brought before the Meeting.
Registration for the Meeting will begin at 5:30 p.m. Members will be asked to confirm their identity at the time of registration, and for this purpose, are reminded to bring and have with them, a valid piece of Canadian-issued photo identification. If the member is an organization, a proxy form containing the signatures of two signing officers is required.
To be valid, ALL PROXIES MUST BE SUBMITTED to the LCAT office at 1573 Bloor Street West, Toronto, ON M6P 1A6, NO LATER THAN 5 p.m. (Toronto time) on April 19, 2022. All forms must contain original signatures. Proxy Forms may be picked up at the LCAT office Monday to Friday between the hours of 9 a.m. and 5 p.m., up to April 19, 2022.
To be valid, a proxy from a member organization shall be signed by two of the organization’s signing officers who shall certify that the individual exercising the proxy on behalf of the organization has been authorized to attend and vote on the member organization’s behalf. All candidates for election to the Board of Directors or the Audit Committee must consent in writing in order to be nominated and submit their consent to the LCAT office NO LATER THAN 5 p.m. (Toronto time) on April 19, 2022.
Please note, that only those members currently registered in the Register of Members of the Corporation, as of the date of this notice, will be entitled to attend and vote at the Meeting. Requests to join the membership, including requests for transfers, will be considered after April 21, 2022.
Please also note, that the membership mailing will be sent to members by April 4, 2022 and should be received within one weeks time. Members who do not receive the mailing by April 11, 2022 are asked to contact the LCAT office to verify their address by phone: 416-532-3311 ext.1 or email: diana@ lithuanianhouse.ca and will be sent the mailing once they have supplied their current mailing address to the office.
DATED the 30th day of March, 2022. BY ORDER OF THE BOARD OF DIRECTORS